Getting the most out of email
Let's get one thing very clear here.
EMAIL is NOT FREE.
Never has been. Never will be. You may not pay actual money for the service, but you are paying your time and your eyes each and every day. Your time is your life. It is all you have. Time wasted responding to bulk mails and junk is wasted. I'm to the point that all press releases from people I don't know go in the TRASH. Period.
Most of us aren't journalists working for newspapers and it isn't our job to cover everything that mainstream PR firms want us to. As for me, I'd rather talk to people and converse and see what is happening that way.
You won't get extra stars on your tombstone because you read every email. Some things aren't worth reading.
Stop the madness and ignore, delete and trash junk email and then maybe those that do it will realize that they are wasting the lives of good people.
The problem is the trash is getting in the way of doing real work that is important to me. I am going to get this email under control starting with sharing this with all of you in the hopes that you will pass it along.
Some habits that will help us all.
Why email when a phone call will do? I think everyone who uses email should adopt the email charter.
The email charter in a nutshell:
- Don't waste time,
- Don't think a short message is rude - it is actually very considerate,
- Be crystal clear in your subject line
- Never ask open ended questions, be specific
- Don't cc if it isn't necessary
- If a thread goes over 3 replies pick up the phone
- Don't use graphics or logos in your signature that appear as attachments
- Use EOM (End of Message) and NNTR (No need to reply) in your workgroups
- Don't reply to every email with wasted space
- Disconnect from email sometimes.
I'd add ...
Respect other people's time and schedule a message for later if you don't really need a reply right then (use Boomerang - see below.)
Gmail Productivity Apps
There are a couple of apps that can improve your work in Gmail as well as some habits that could help us all. I use Gmail, so here are some apps of note if you use that popular service. Find something similar for your favorite tool.
There are some cool layouts within Gmail such as priority inbox, although be very careful here as I've missed important emails down at the bottom when using priority inbox. Go into your settings (on the top right) and get familiar with all of the features and make sure you've set it up just like you want to.
great reviews in gmail productivity circles but I haven't used this one personally.
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